Product Management CoP Weekly Agenda 2022 #131

Olivia-Chiong · 2021-02-19T19:43:59Z

Overview

This is an issue to track meeting agendas for the weekly CoPs

Agenda Template

## YY-MM-DD - PM CoP Meeting
_[Back to Top](#)_


### AGENDA
_Timezones listed as Pacific Time._

- [ ] 12:00 _5 min_ - Check-in & announcements
   - Rename yourself to NAME | PROJECT
   - add your LinkedIn link if you want to connect
   - [Open community lead role for PM CoP](https://github.com/hackforla/product-management/projects/8#card-89385432)
- [ ] 12:05 _30 min_ - PM presentation - @ExperimentsInHonesty 
- [ ] 12:35 _5 min_ - Project Check-in
- [ ] 12:45 _5 min_ - AOB


### Topic requests/questions:


### Notes:


### Action Items:


---
### Attendees:

####  Hack for LA | [gitHub](https://github.com/hackforla) | [hfla](https://www.hackforla.org/projects/)
- [x] Bonnie Wolfe
- [ ] Wanya Guan
- [ ] Rabia Shaikh

#### 311 Data (311) | [gitHub](https://github.com/hackforla/311-data) | [hfla](https://www.hackforla.org/projects/311-data) | onesheet
- [ ] Pras
- [ ] Ryan (Engineer, who is helping pms)
- [ ] Ankur

#### Access the Data (AtD) | [gitHub](https://github.com/hackforla/access-the-data) | [hfla](https://www.hackforla.org/projects/access-the-data) | onesheet
- [x] aj Price
- [ ] Jason Yung

#### Ballot Nav | [gitHub](https://github.com/hackforla/ballotnav) | [hfla](https://www.hackforla.org/projects/ballot-nav) | [onesheet](https://www.hackforla.org/assets/pdfs/BallotNav-Project-One-Sheet.pdf)
- [ ] Karen Coronel

#### Brigade Organizer's Playbook
- [ ] Aleiya

#### Civic Tech Jobs (CTJ) | [gitHub](https://github.com/hackforla/CivicTechJobs) | [hfla](https://www.hackforla.org/projects/civic-tech-jobs) | [onesheet](https://www.hackforla.org/assets/pdfs/Civic-Tech-Jobs-One-Sheet.pdf)
- [ ] Salima Soussane
- [ ] Karen Coronel

#### Expunge Assist | [gitHub](https://github.com/hackforla/expunge-assist) | [hfla](https://www.hackforla.org/projects/expunge-assist) | [onesheet](https://docs.google.com/document/d/1JFZGKxeEBWVak_GATgIt0Knyr9_gJ15CBirynebb4tg)
- [ ] Lane Mitchell
- [ ] Julia Church
- [ ] Analicia

#### Food Oasis | [gitHub](https://github.com/hackforla/food-oasis) | [hfla](https://www.hackforla.org/projects/food-oasis) | [onesheet](https://www.hackforla.org/assets/pdfs/Food-Oasis-One-Sheet.pdf)
- [ ] Stacey Scott
- [ ] Erin Dean
- [ ] Yi Min Ng

#### Guides Team | [gitHub](https://github.com/hackforla/guides) | [hfla](https://www.hackforla.org/projects/guides-team) | [onesheet](https://www.hackforla.org/assets/pdfs/Guides-Team-One-Sheet.pdf)
- [ ] Sarah Edwards

#### HfLA Website | [gitHub](https://github.com/hackforla/website) | [hfla](https://www.hackforla.org/projects/website) | onesheet
- [ ] Waynu
- [ ] Josiah Odosu

#### Home Unite Us (HUU) | [gitHub](https://github.com/hackforla/HomeUniteUs) | [hfla](https://www.hackforla.org/projects/home-unite-us) | [onesheet](https://www.hackforla.org/assets/pdfs/Home-Unite-Us-One-Sheet.pdf)
- [ ] Bryce Lednar
- [ ] Raji

#### Internship | [gitHub](https://github.com/hackforla/internship) | hfla | onesheet
- [ ] Priyanka Talwar
- [ ] Kathleen

#### LA Traffic Demand Management (TDM) calculator | [gitHub](https://github.com/hackforla/tdm-calculator) | [hfla](https://www.hackforla.org/projects/tdm-calculator) | [onesheet](https://www.hackforla.org/assets/pdfs/TDM-Calculator-Product-One-Sheet.pdf)
- [ ] Moji
- [ ] Ebi

#### Lucky Parking | [gitHub](https://github.com/hackforla/lucky-parking) | [hfla](https://www.hackforla.org/projects/lucky-parking) | onesheet
- [ ] Yuting

#### Onboarding
- [ ] Yesenia Lindner

#### People Depot | [gitHub](https://github.com/hackforla/peopledepot)
- [ ] Shifra Goldberg
- [ ] Kathleen Franc

#### Tables | [gitHub](https://github.com/hackforla/tables) | hfla | onesheet
- [ ] Aishwarya

#### VRMS | [gitHub](https://github.com/hackforla/VRMS) | [hfla](https://www.hackforla.org/projects/vrms) | [onesheet](https://www.hackforla.org/assets/pdfs/VRMS-One-Sheet.pdf)
- [ ] Jack Haeger
- [ ] Rohan
- [ ] Stephanie
- [ ] Josh

#### UNASSIGNED

Resources/Instructions

Previous agendas can be found in this issue PM CoP Meeting Agenda 2021 #210

The text was updated successfully, but these errors were encountered:

ebele-oputa · 2021-09-10T16:13:21Z

@Olivia-Chiong This should be closed since we have the other issue on agenda setting. I got confused for a sec.

staceyrebekahscott · 2022-06-28T23:55:16Z

Notes from Meeting on 06/24/22:

Roll Call:

Rabia Shaikh- Internship
Charity Lai- Internship/ Google Drive Migration
Benjamin Ross- Home Unite Us
Bonnie Wolfe- Executive Director
Brian Chen- Internship
Aj price- Access the Data
Jamie siu- Expunge Assist
Henry Latourrette- 100Automations
Stacey Scott- BallotNav
Priyanka Talwar- Internship
Leroy Tung

Charity & Brian (summer interns)- working on the Google Drive Migration
- Goal is to have this completed by July 29: https://github.com/hackforla/google-drive-migration/issues
Items being worked on since last CoP meeting:
- Karen Coronel is working on a new repository called Admin
  - Creating the ability for more people to be authorized for certain tasks (such as adding new team members to their project repository)
- Working on a Wiki: https://github.com/hackforla/admin/wiki
  - Ex: “when leaving the project” is generic, would need to be made specific to pertain to each project needs.
  - We don’t have edit access- Bonnie is willing to move it to the Product Management repo so we can edit. We will need to decide and let her know.
  - GitHub Saved Replies page in Wiki- look into how this works and how it can be useful. Bonnie demonstrated how she uses it: https://github.com/hackforla/admin/wiki/GitHub---Saved-Replies
Bonnie reached out to Eric Cho via Product-management channel in Slack. He knows a PM at Google that can come speak to us.
- Checking to see if July 15 will work.
- Would like to work on having 1 guest speaker per month.
For next meeting:
- How to build a knowledge base
  - Types of knowledge bases (open source?)
  - Best practices
  - Where should it be located?
Status Update on Google Drive Migration
- Where projects are in the process
- Any challenges the teams are having with getting it done
Agenda for July 1- Stacey Scott tasked with creating it.

staceyrebekahscott · 2022-07-01T05:07:56Z

Agenda for 07/01/22:

Roll Call
Stacey Scott- BallotNav
Bonnie Wolfe
Aj Price- Access the Data
Charity Lai- Internship
Brian Chen- Internship
Elizabeth Pierotti- Internship
Rabia Shaikh- Internship
Raji Pradheap- Home Unite Us
Priyanka Talwar- Internship
Syria Rathan- TDM Calculator
Salima Y- Civic Tech Jobs
Bilkish Jain- Internship

Agenda for this week:

Update to Slack:

CoP Meeting schedule needs an update in the #product-management channel
- Is there someone in charge of making updates?

Google Drive Migration:

Any challenges or progress to share?
Announcement for how to handle legacy files
What kind of assistance will the internship team provide to assist in completing the migration process?
- Can the internship team take over this process for the PMs?

Guest Speaker:

Head of Product in Healthcare AI
At Google for 8 years
PhD from Berkeley
Available July 22 or 29
He is requesting questions in advance so he can cater his presentation to our needs
- Where should we collect our questions?

Building a Knowledge Base:

What is the purpose of the knowledge base?
- Where and who should have access?
- How does it relate to the guides?
  - Is a knowledge base in addition to the guides or a replacement?
- Where should the knowledge base be located?
- Who is in charge of maintaining the knowledge base?
- Who decides what topics need to be included?
  - Roles to consider:
    - Knowledge Manager
    - Subject Matter Experts (SMEs)
- Articles:

Ideas for next meeting:

How to work more effectively using Asynchronous Communication
- https://zipmessage.com/asynchronous-communication

ExperimentsInHonesty · 2022-07-01T19:13:28Z

Create a Guide/Template: Setting up & Deleting Slack Reminders for your project knowledgebase-content#84

ExperimentsInHonesty · 2022-07-01T19:31:32Z

Confluence - Bilkish will check to see if it can be free or low cost

ExperimentsInHonesty · 2022-07-01T19:51:26Z

Building a Knowledge Base:

What is the purpose of the knowledge base?
So that everyone at HfLA can have access to examples and how to's on every tool that we use and all of our effective process. Also, that it's complementary and often faster way of sharing info than guides.
Where and who should have access?
- hfla members should be able to add content
- hfla members should be able to comment on content
- some hfla members should be able to edit content
- some hfla members should be able to curate content
- all people should be able to see content
How does it relate to the guides?
- Is a knowledge base in addition to the guides or a replacement?
  - It's a way to find guides and other documents (less formal or pre-guide) that are helpful now.
Where should the knowledge base be located?
- not on the hfla website but still easily accessible
- must be in a web accessible location (an internal website, a wiki)
Who is in charge of maintaining the knowledge base?
Who decides what topics need to be included?
- Roles to consider:
  - Knowledge Manager
  - Subject Matter Experts (SMEs)

It must be free, and ideally if it can be hosted on ghpages it will be easy to install. But if there is an externally hosted version that is free, and has more features than are available from a ghpages site.

greenearthos.org runs off of mkdocs

https://github.com/hackforla/admin/wiki
https://github.com/hackforla/product-management/wiki
https://github.com/hackforla/getting-started

Issue for evaluating knowledge base solutions: #342 - Knowledge Base- Evaluation of potential solutions (Deadline: July 8, 2022)

BCHEN222 · 2022-07-07T22:56:06Z

Agenda for 07/08/22:

Note Taker

Who is going to take notes for this meeting?

Roll Call

type your name and project into the chat
copy the roll call responses into this comment

Agenda for this week:

Update to Slack:

CoP Meeting schedule needs an update in the #product-management channel
- I will remind #product-management “we have a Product Management CoP meeting 12pm PST (noon) today. If you are not on the invite let us know by replying to this message” at 10AM every Friday.
- Review this reminder, is this sufficient?

Google Drive Migration:

Any challenges or progress to share?
Announcement for how to handle legacy files
What kind of assistance will the internship team provide to assist in completing the migration process?
- Can the internship team take over this process for the PMs?

Managing Guest Speaker (Stacey Scott- I'll take this, as I have already been in touch with Eric Cho)

Need volunteer to create an issue that everyone can put their questions
write a message that we can post in the product-management slack channel

Guest Speaker:

Head of Product in Healthcare AI
At Google for 8 years
PhD from Berkeley
Available July 22 or 29
He is requesting questions in advance so he can cater his presentation to our needs
- Where should we collect our questions?

Building a Knowledge Base:

Knowledge Base - Evaluation of potential solutions #342

Discussion Items:

How to work more effectively using Asynchronous Communication
- https://zipmessage.com/asynchronous-communication

bilkishgautham · 2022-07-08T02:44:51Z

Confluence - Bilkish will check to see if it can be free or low cost

Confluence is a paid tool. However they offer a Free plan for up to 10 users, 2GB of storage, and Community Support.
You can view the pricing details and FAQ here.
If there is dissatisfaction after trying out the product they offer a refund within 30 days of payment for annual subscriptions. No questions asked.

CharityLai6 · 2022-07-08T20:02:55Z

Notes for Meeting on 07/8/22:

Roll Call:

aj price - access the data
Salima Yacoubi - Project: Civic Tech Jobs
Bilkish Jain - internship
Brian Chen - Google Drive Migration
Charity Lai - Google Drive Migration
Stacey Scott - BallotNav
Ben Ross - Home Unite Us
Bonnie Wolfe -

Remind #product-management of Cop Meeting:

send out reminder on Slack the night before Cop meeting at 6:00pm PST

Guest Speaker

Head of Product in Healthcare AI
At Google for 8 years
PhD from Berkeley
Available July 22 or 29 (PMs decided July 29)
He is requesting questions in advance so he can cater his presentation to our needs
- Stacey Scott will create an issue for everyone to input their questions for the guest speaker CoP Guest Speaker- Arie Meir- Head of Product, Healthcare AI at Google- Friday, July 29, 2022 #344

Discussion of Knowledge Base potential solutions:

find applications that have option to add labels, include other organizational methods, and are non-hierarchical
GitHub isn't a good option because you need to know where things are in order to navigate
Knowledge Base - Evaluation of potential solutions #342
Spreadsheet (Comparative Analysis)
https://docs.google.com/spreadsheets/d/1m74sIauy_VZIgsdth74IEiVvGSSUsZzp92WhVNHE_Yw/edit#gid=0

Ideas on how to make meetings more productive and efficient as a team:

keep track of the flow of meetings
be conscious of time and the topics that are discussed during the meetings

CharityLai6 · 2022-07-14T22:49:22Z

Agenda for 07/15/22:

Note Taker

Who is going to take notes for this meeting?

Roll Call

type your name and project into the chat
copy the roll call responses into this comment

Lucy Chang, Access the Data
Ben Ross - Home Unite Us
Yuting Chu - Lucky Parking
Bonnie, HfLA website & Internship project
Jamie Siu - Expunge Assist
Rabia Shaikh, Internship
Stacey Scott- BallotNav/ Food Oasis
Charity Lai - Google Drive Migration
aj price - access the data
Yi Min Ng - Food Oasis

Agenda for this week:

Update to Slack:

CoP Meeting schedule needs an update in the #product-management channel
- I will remind #product-management “we have a Product Management CoP meeting 12pm PST (noon) tomorrow. If you are not on the invite let us know by replying to this message” at 6pm PST every Thursday.
- Review this reminder, is this sufficient?

Google Drive Migration:

Any challenges or progress to share?
- How to set up calendar availability using Google
Announcement for how to handle legacy files
What kind of assistance will the internship team provide to assist in completing the migration process?
- Can the internship team take over this process for the PMs?

Managing Guest Speaker

Stacey Scott created an issue for everyone to put their questions CoP Guest Speaker- Arie Meir- Head of Product, Healthcare AI at Google- Friday, July 29, 2022 #344

Guest Speaker:

Head of Product in Healthcare AI
At Google for 8 years
PhD from Berkeley
Friday, July 29, 2022
He is requesting questions in advance so he can cater his presentation to our needs

Building a Knowledge Base:

Discussion Items:

"There was some frustration voiced in the CoP meeting today that there was not more initiative taken on progressing the research on knowledge base solutions. I don’t want to speak for others but I don’t have the bandwidth for this project and feel a need to set some expectations around it.
I think it would be beneficial to include other kinds of expert eyes, particularly DevOps or Engineering, in coming up with a solution. I would love to hear what those communities have to say about creating a search bar and label for the wiki. Maybe they know an easier solution still. I am not entirely convinced that using an external solution will alleviate how complex our guides system is now. I know we want it to be labeled and searchable and I don’t disagree those are desirable things, but is it a realistic and attainable goal?
We are not experts on apps and software, but we are experts in delegating work. Should we be doing that for this?"

Agenda for next week:

Who is going to make the agenda for our next meeting on 07/22/22?

Rabia2219 · 2022-07-15T20:02:26Z

Notes:

we need to redo the slack reminder
all PMs need to open booking slots in the project email account's calendar using How to set up calendar availability using Google
the Drive Migration team will create tutorials and an FAQ
all PMs need to add the [email protected] to all the meeting invites
we will finalize questions for CoP Guest Speaker- Arie Meir- Head of Product, Healthcare AI at Google- Friday, July 29, 2022 #344 on Friday July 22nd
PMs need to add to Competitive & Comparative Analysis Spreadsheet
- From Yuting: search for knowledge management white papers, youtube, webinars and use LinkedIn Learning as resources to learn how to do this
- From Stacey: if someone finds some helpful resources to do this, please add it to the issue Knowledge Base - Evaluation of potential solutions #342
Stacey will take on the agenda for 07/22/22

staceyrebekahscott · 2022-07-22T18:52:55Z

Agenda for 07/22/22

**Note taker: Gordon Ruby

Roll Call:

Stacey Scott (Meeting Chair)
Charity Lai
Brian Chen
Gordon Ruby
Yuting Chu
Annie Truong
AJ Price
Benjamin Ross
Yi Min Ng
Murna Issac

Google Drive Migration:

Video instructions on moving files: How to move files video
does anyone need a practice, join Charity in a breakout room?
No questions

Guest Speaker, next Friday, July 29: CoP Guest Speaker- Arie Meir

Any more questions to add? EOD today Deadline for additional questions.
Select questions to send in advance.
Prepare posting for channel- see guest speaker posting in UI-UX Slack Channel
- Who will prepare posting?
Is there anyone who can finish up these final arrangements? Yi Min Ng to help with these items below
- Sending questions to Eric Cho, who will send to Arie
- Make sure posting is added to Product Slack Channel
- Bonnie will post an @channel once the post is created and added to the Product Slack Channels
- Send Arie and Eric invite for the meeting next week

Stacey Scott: I have added the above checklist to the issue, checking off the boxes will be completed in the issue

Knowledge base: Knowledge Base- Evaluation

New analysis is being added to the comments, but not the spreadsheet: Comparative Analysis
- Please add analysis to the spreadsheet as well.
- Link to analysis spreadsheet can also be found at the bottom of the Overview section of the issue
- Q: What is the deadline for this project? A: We can ask Bonnie next week, but no officials next week.
- Q: Where is the link to the Knowledge base spreadsheet? A: here

Project Discussions- Anyone can share:

Updates on their projects:
- Yuting Chu: is still new and is working with Greg to update the project board for the first time in quite a while.
- Brian: the purpose of the migration video is to scale the google drive migration
- Benjamin Ross has posted additional resources in the PM Slack channel
Recent Successes
- Stacey: I'm on an impact sprint with Code for America and I've gotten signoff of some initiatives. A specific agenda over 10 weeks, including:
  - increasing partnerships with LA Neighborhood Councils (NCs),
  - a redesign on the Food Oasis tool itself to be more mobile friendly, especially to older operating systems,
  - increasing the number of volunteers working on the project itself,
  - scale marketing to build partnerships with more organizations.
Current Focuses
Roadblocks and issues
Planning
Questions:
Rob Q: How are teams tackling agile (low documentation) with changing team members (ideally more documentation to preserve institutional knowledge)?
_- A: Yuting Chu - this is normal, indeed some documentation is needed, especially in a volunteer organization where people don't stick around.
- A: Yi Min and Stacey - we are helping to organize the project board for Food Oasis, currently. It might not seem necessary and there might be a lot of comments on these issues, but it is helpful because it makes things searchable and you can follow the threads when people are trying to get up to speed. There is a podcast episode about this, specifically working in a non-profit space. ( we can add this as a question to our speaker, Arie, coming up on July 29, 2022. Given that this is a non-profit setting, it is a good testing ground to do things and try things in an environment that is fairly low stakes.
- A: Yuting Chu - can recommend the CSPO designation. You can learn about how to operationalize agile in a real work environment.
- A: Benjamin Ross - I shared a folder with all the resources I have when it comes to Product Manager and Project Management._

staceyrebekahscott · 2022-07-29T06:52:29Z

Agenda for 07/29/22

Roll Call

Aleiya Gafar, ?
Alex Lee, VRMS
Ana Peccin, ?
Anna, ?
Annie Truong, TWE Internship
Benjamin Ross, ?
Bonnie Wolfe, all projects
Brian Chan, ?
Brian Chan, Google Drive Migration
Charity Lai, Google Drive Migration
Cynthia Kiser, Civic Tech Index
Ebi, TDM Calculator
Elizabeth Pierotti, TWE Internship
Eric Cho, 311-Data
Gordon Ruby, Food Oasis
Hannah, Design Systems
Jamie Siu, Expunge Assist
Jill Armitage, TDM Calculator
Keely Fisk, ?
Lucy Chang, ?
Nathaniel Egwuanumkwu , Food bank
Rabia Shaikh, YJN
Robin Rowe, MCARE 3D hospital simulation
Seiko Igi, ?
Stacey Rebekah Scott, BallotNav/ Food Oasis
Wilny Duong, ?
Yi Min Ng, Food Oasis
Yujin Chang, ?
Yuting Chu, Lucky Parking
Yuwei Xi, ?

Guest Speaker: Arie Meir, Head of Product Healthcare AI at Google
Moderator: Yi Min Ng

Overview
- All viewers on Mute
- Add questions to chat
- Select questions will be answered during Q&A- time permitting
Introduction of Arie Meir
Arie Meir
linkedin.com/in/ariemeir
[email protected]
@ariemeir
Opportunities to learn more:

Weekly FREE product manager interview prep
5pm - 6:30 pst every Friday on Zoom
Product Ninja bootcamp: 30 days real world experience + 6 new bullets on your resume
1:1 Coaching
Presentation
Q&A

Items for next week's meeting

ExperimentsInHonesty · 2022-07-29T19:21:54Z

Question added in the chat
From Yuting Chu
Q: When you execute a strategy, there is usually a start date and an end date. How do you determine the end date of a strategy? Or when it's time to revise it? How long do you "push through" in the hopes you will see results? Annually? Quarterly?

staceyrebekahscott · 2022-08-05T18:05:48Z

Agenda for 08/05/22

**Note Taker: **

Roll Call

Ice Breaker: What is your favorite board game? (as a kid, as an adult or both)

Agenda Items

Guest Speaker: Arie Meir
Link to survey: CoP July 29 Guest Speaker Arie Meir
If you attended last week's meeting, please fill out the survey so we can share feedback with Arie and work to plan future guest speaker events.

Touch base: Building a Knowledge Base:
Knowledge Base - Evaluation of potential solutions #342
Competitive & Comparative Analysis Spreadsheet
Please add any new solutions to the spreadsheet.

Open Discussion

What are project highlights from this week?
What roadblocks are you working through?
What have you learned this week that could help other PMs?
Any new books, articles, podcasts?

rossbb · 2022-08-05T19:57:12Z

Notes for 08/05/2022

https://docs.google.com/document/d/1HIC7rXbrjRNR-JYFhni8CPbB4gjpQGfovkzihrq_tBg/edit#

ExperimentsInHonesty · 2023-01-06T20:16:01Z

Christian, Internship
Aurora, No team picked yet
Soph, 311-data
Winston, No team picked yet (open community survey team)
Michael, 311-data
Cherrie, No team picked yet (311 or open community survey)
Moji, TDM Calculator, connecting with stakeholders
Yasaman (Yaz) Design Systems, form based issues
AJ, Access the Data, will need a new pm (next onboarding is Jan 16th), objectives for all the projects, demo day presentations
Joshua, Open Community Survey, first time joining
Jamie, Expunge Assist, Team planning, dev resourcing

ExperimentsInHonesty · 2023-01-13T20:10:48Z

Dionne W.., not yet on a team, learning more about the role of PM at hfla
Christian B., internship TWE team, looking for what it means to be a pm at hfla
Samlima, Civic Tech Jobs, access to the email, cookies policy page, book time with Bonnie using reach Bonnie form to talk to about the CMS, is available to talk to pms about the hfla journey, volunteered to help get a speaker booked
Sophie, 311-data, listen in
Moji, TDM calculator team, listening in

Resources ###
https://github.com/hackforla/product-management/wiki/Template:-Privacy-Policy

ExperimentsInHonesty · 2023-01-13T20:24:33Z

Potential PM speakers

Founder Lilly Kam > contacted for a March date
BOP Aleiya Gafar
311 Eric Cho
Alexander W. Lee
Design Systems Yasaman > OK for 2/24
TDM Kevin Howley
HfLA website Alexandra Stubbs

ExperimentsInHonesty · 2023-01-27T20:23:45Z

AJ Price, Access the data, general checkin (struggles, dependencies, blockers), how we can know what are active projects,
Salima, Civic Tech Jobs, schedule a call with Bonnie re requirements for Civic Tech Jobs,
Joshua Fishman, Open Community Survey, Same as AJ
Yuting Chu, Lucky Parking, give an update on changes to the wiki site and research templates
Christian Butcher, TWE Internship project
Temitope Lofinmakin, not yet selected a project, needs to select project

Bonnie will make the list of active projects sheet public in this issue
Bonnie will make a link to the figma for how to setup your document themplates

List of active projects as of 2023-01

311
Access the Data - working on getting a test site up with a CKAN
BallotNav
Brigade Organizer's Playbook
Civic Tech Jobs - working on the CMS, block with access to the mailchimp account, need to refresh requirements, MVP scheduled for end of feb, beginning of march
Data Science Projects
Design Systems - First round of User Testing with what has been released so far and adding new content
Engineering
Expunge-Assist
Food Oasis
Guides
HackforLA.org
HomeUniteUs
Internship project / Tech Work Experience - Currently organizing our prior research
LA TDM
Lucky Parking - added research structure to the wiki
Open Community Survey - rebuild the site design and tickets ready for new team
Ops
People Depot
Product Management
UI/UX Cop
VRMS
Youth Justice Nav

Questions

AJ suggested asking questions each month, here is our first set of questions

How many active team members
Blockers/Frustrations
No of months since one sheet was updated
Do your team members understand the vision of project
Do you have stakeholders outside the organization
When was the last time you spoke to a stakeholder outside the organization
How many meetings did you have last month
Are there any questions you want to know the answers to from other teams

mojimoh · 2023-02-03T03:59:00Z

2-3-2023 Meeting Agenda

Attendees

Bryce - Home Unite Us
Yas - Design Systems
AJ - Access the Data
Moji - TDM Calculator
Salima - Civic Tech Jobs
Bonnie - Hack for LA website
Shawn - Guides

Topics

Questions from Monthly PM check-In
- Moji from TDM Calculator: How do you manage your weekly all-team meetings?
- Bryce from Home Unite Us: How other PMs engage with their stakeholders
- Yas from Design Systems: How does your active designer on your team document processes?
- Salima from Civic Tech Jobs: Open position for new PM
- Bonnie from Hack for LA website: What is the crucial guidance (top 5) to share with open source social teams?
suggested additional questions for monthly poll.
- Stacey from Food Oasis: What is your North Star Metric?
- Karen from BallotNav: how did you decide on pivoting project? New product discovery?

Discussion

How do you manage your weekly all-team meetings?

Recurring: standup for tasks updates, blockers
Visual roadmap - checking against the MVP
Meetings agenda (time+duration, tasks and progress, new items, open questions about requirements, notes, attendees with links to their project board). Sample: TWI All Team Agenda template
1st week of every month is planning week + retrospective + demo days
Things to try
- Breakout meetings into separate rooms e.g. Design+Content or Research or Devs.
- Use Figma for others to enter stickies while others are speaking so that everyone can participate. (example)
- Ice breaker questions
- Use checkboxes for task items so that they can be checked off in future.

How other PMs engage with their stakeholders

30-40 mins; use a slide deck to track discussion items, decisions + follow up summary issue for visibility (example) + follow up email to stakeholders

How does your active designer on your team document processes?

Start with an issue in Github from lead or PM (use that as the source of truth)
Link to Figma diagram / screenshots, and discuss why certain versions are preferred.
- Color palette (document in Figma)
- Mid-fi, Hi-fi mocks
Suggestion:
- post a link in Figma to the Github issue for traceability.
Recommend:
- Create a design history wiki page to track design brief, stakeholder discovery + exploration, historical versions (screenshots) and remarks / decisions on those versions.
  - Update key decisions in issues and design history wiki
  - Problem: a lot of creative decisions are made in team meetings and thus updated within the issues but those decisions are not listed in the Design wiki. Hence, please remember to update design history wiki.

ExperimentsInHonesty · 2023-02-10T20:09:37Z

Salima, Civic Tech Jobs, speakers schedule & CTJ reach bonnie form
Christian Butcher, TWE Internship project, other professional orgs
Yas, Design Systems, speakers schedule, CfA/Brigades changes
Shawn, Guides, no items
Jamie, Expunge Assist, ChatGTP
Bonnie, Org & HackforLA Announcements

Speaker Schedule

Salima
- Aiming for 1 speaker per month
- Yas speak on February, 24th
- Figuring out time Lilli Cam in March
- talking with two others
Yas
- will present data from survey collected on HFLA product managers and her personal experience
Bonnie would like a speaker on research ops for both UI/UX and PM

Professional Organizations

Crowdsource Spreadsheet of Organizations
Certification orgs
Agile meetup orgs

Chat GPT

Bonnie suggests everyone should learn how to use it as another tool
How should/could it be used?
- ex., court rejects formulaic expungement letters; could chatGPT help to make more "personalized" letters
"better" version of chatGPT can be accessed by application
45 ChatGPT Use Cases for Product Managers by Aatir Abdul Rauf

CfA/Brigade Changes

@channel 📣 Hi everyone! You may have heard Code for America's (CfA) announcement about changes to their relationship with the Brigade Network (which includes Hack for LA).
The most impacting change being that CfA is going to stop being the fiscal sponsor of Brigades. In preparation for this change, Hack for LA will be transitioning from CfA to the non profit, Civic Tech Structure (CTS) setup by Bonnie late 2021 in preparation for this eventuality.
💲We have provided more details (e.g., what it means for projects) and have a place to get your 📝feedback or questions you want answered here: Hack for LA & Code for America changes survey. Please complete survey by 7pm PST Wednesday, February 8, 2023. (edited)

Is there anything urgent impact on projects?
- We don't know the full impact yet. Submit survey (above) and more information will come out in the future.
- Do not make any changes right now
US Digital Response was created to circumvent brigade networks
HfLA can support brigades by publishing guides, design systems, and other resources

ExperimentsInHonesty · 2023-03-31T19:11:06Z

2023-03-31

Product wiki size labels: https://github.com/hackforla/product-management/wiki/Size-Labels
Hack for LA project board; https://github.com/hackforla/website/projects/7
Spoints: https://100automations.github.io/github-story-points-calculator/ (currently only works on firefox)
Ignore labels: https://github.com/hackforla/website/labels?q=ignore
Complexity labels:
- https://github.com/hackforla/website/labels?q=complex
- https://github.com/hackforla/website/labels?q=first

mxajPrice · 2023-04-06T19:40:38Z

mxajPrice · 2023-04-07T18:28:00Z

mxajPrice · 2023-04-14T20:26:49Z

mxajPrice · 2023-04-26T22:34:42Z

mxajPrice · 2023-04-28T19:57:28Z

2023 May 5 - PLANNING WEEK

Agenda for this weeks meeting can be found here.

mxajPrice · 2023-05-05T20:31:49Z

2023 May 12 - PM CoP Meeting

AGENDA

Timezones listed as Pacific Time.

12:00 RENAME YOURSELF TO INCLUDE YOUR PROJECT
12:00 - 12:15 DS team needs some consult about a request from some team members that seem unreasonable.
- Explain the context: Design and Content Leads pushed for a visual roadmap. (See footnote 1)
- Explain the request from the content leads to "hire a project manager if the current PMs are not doing the visual roadmap." (See footnote 2)
- Ask for help and consult with fellow PMs to find out how reasonable the requests are.
12:15 DS Team needs help to connect with teams with front end engineers to determine the structure of the Component Library Sass code.

Topic requests/questions:

Reminder: ask PMs to update team's Google Calendar

Notes:

aj is out for this meeting, but at next week's will want to talk about updates to the context chart and how to find successful HfLA projects.

Action Items:

Attendees:

Hack for LA | gitHub | hfla

Bonnie Wolfe
Wanya Guan

311 Data (311) | gitHub | hfla | onesheet

Sophie

Access the Data (AtD) | gitHub | hfla | onesheet

aj Price
Cathy Cai

Ballot Nav | gitHub | hfla | onesheet

Brigade Organizers Handbook | gitHub | hfla | onesheet

Civic Tech Jobs (CTJ) | gitHub | hfla | onesheet

Salima Soussane
Karen Coronel

Design Systems | gitHub | hfla | onesheet

Yas Roostaeian
Josh Fishman

Expunge Assist | gitHub | hfla | onesheet

Lane Mitchell
Julia Church
Analicia

Food Oasis | gitHub | hfla | onesheet

Guides Team | gitHub | hfla | onesheet

Shawn Wong

HfLA Website | gitHub | hfla | onesheet

Christopher
Chinwenu Josiah Odosu
Josiah

Home Unite Us (HUU) | gitHub | hfla | onesheet

Bryce Lednar

Internship | gitHub | hfla | onesheet

Priyanka Talwar

LA Traffic Demand Management (TDM) calculator | gitHub | hfla | onesheet

Moji J

Lucky Parking | gitHub | hfla | onesheet

Open Community Survey | gitHub | hfla | onesheet

Tables | gitHub | hfla | onesheet

Grace

VRMS | gitHub | hfla | onesheet

Youth Justice Nave | gitHub | hfla | onesheet

UNASSIGNED

Anjola Jaiyeola
Dien Tran
Christian Butcher

Footnotes

Direct messages from leads to PMs, Josh and Yas:

On 5/2/23 from Michelle Yeh

Hi Josh and Yas! We just had a great internal meeting and wanted to bring to your attention what we need from the PMs to help us succeed. We found that having a project roadmap will help push the progress forward across all teams while giving us a holistic view of the timeline for the design compass and component library. It's a healthy deliverable to give the team leads a better idea of how we should delegate tasks. (I attached some visuals for inspiration). Let me know what you all think!

2. Multiple requests from the content leads to hire a "project manager"

On 5/3/23 from Sandra Berjan

We can project manage the Compass if need be but it would be helpful if we could have the PMs do that, or maybe onboard a Project Manager if we need more support. What I'd love to have from PMs is an overarching vision and benchmarks for goals that take into consideration all of our initiatives as a whole so that there is no waiting like the research team is doing now."

On 5/10/23 from Michelle Yeh

Hi Yas. Just to touchbase on our conversation from this week- I understand your frustration with our expectation of you to pursue a visual roadmap. To my understanding, you don’t see it as a PM’s responsibility. That is totally fine and we want to make sure we don’t overwhelm you.
With that being said, I want to recruit a project manager that will oversee these processes for us - someone who is comfortable making (flexible & non binding) roadmaps and will participate in building our team’s foresight. Before I begin recruiting, I wanted to get your approval since you did mention earlier you were okay with bringing someone on for this.

mxajPrice · 2023-05-16T19:16:22Z

mxajPrice · 2023-05-26T16:54:33Z

mxajPrice · 2023-05-31T23:57:14Z

mxajPrice · 2023-06-06T18:05:50Z

2023 June 9 - CANCELLED FOR PLANNING WEEK

mxajPrice · 2023-06-06T19:06:13Z

mxajPrice · 2023-06-21T07:03:02Z

mxajPrice · 2023-06-28T18:02:49Z

ExperimentsInHonesty · 2023-06-30T19:18:44Z

Expunge Assist
10: SDG: Sustainable Cities And Communities
10.3: Target: Ensure equal opportunity and reduce inequalities of outcome, including by eliminating discriminatory laws, policies and practices and promoting appropriate legislation, policies and action in this regard
10.3.1 Indicator: Proportion of population reporting having personally felt discriminated against or harassed in the previous 12 months on the basis of a ground of discrimination prohibited under international human rights law

mxajPrice · 2023-06-30T20:05:44Z

2023 July 7 - CANCELLED for planning week

Back to Top

mxajPrice · 2023-06-30T20:24:21Z

mxajPrice · 2023-07-20T01:37:44Z

mxajPrice · 2023-07-27T04:27:33Z

mxajPrice · 2023-07-28T19:52:43Z

11 August 2023 - PM CoP Meeting

Back to Top

AGENDA

Timezones listed as Pacific Time.

12:00 5 min - Check-in & announcements
- Rename yourself to NAME | PROJECT
- add your LinkedIn link if you want to connect
- Who will be today's notetaker?
- Who will create the 11 August agenda?
- Open community lead role for PM CoP
12:05 45 min - Projects Check-in
- What is your project's status? Active/Hold
- What milestone or major goal is your team working towards right now?
  - When do you estimate hitting that target?
  - Are you on track or are you dealing with blockers?
12:45 5 min - AOB

Topic requests/questions:

Notes:

311 Data
- Working on v2 of 311 data application to make it up and running (Current priority)
Expunge Assist
- Video on how to create a list
- Making notes to be effective
- Any issues in the project board, comments are added in the 'comments' section
Home Unite
- Achieved July milestones
- For security testing - Collaborating with Hack One.
People Depot
- Made stakeholder label
- Entity relationship Diagram - Review them to make sure to see if there are issues for every table.
Tables
- Waiting for primary developer to join the team soon.
- Pilot project on website team, room have a separate form and add all the resources.
Internship Project
- Shut down on design system project, work on mini site (which is a pilot project)
Access the data
- Worked on 6 month roadmap and its complete. MVP will be completed by end of year. Test site is running.
- Data catalog is being created.
Josiah (Product Manager) Updates
- Effort is put to make Project Board lighter. Project board is not working for more than 1000 issues
- Checking on development activities
- Issues are being reviewed.

Action Items:

Attendees:

Hack for LA | gitHub | hfla

Bonnie Wolfe
Wanya Guan
Rabia Shaikh

311 Data (311) | gitHub | hfla | onesheet

Pras
Ryan (Engineer, who is helping pms)
Ankur
Sanju Venugopal

Access the Data (AtD) | gitHub | hfla | onesheet

aj Price
Jason Yung

Ballot Nav | gitHub | hfla | onesheet

Karen Coronel

Brigade Organizer's Playbook

Aleiya

Civic Tech Jobs (CTJ) | gitHub | hfla | onesheet

Salima Soussane
Karen Coronel

Expunge Assist | gitHub | hfla | onesheet

Lane Mitchell
Julia Church
Analicia

Food Oasis | gitHub | hfla | onesheet

Stacey Scott
Erin Dean
Yi Min Ng

Guides Team | gitHub | hfla | onesheet

Sarah Edwards

HfLA Website | gitHub | hfla | onesheet

Waynu
Josiah Odosu

Home Unite Us (HUU) | gitHub | hfla | onesheet

Bryce Lednar
Raji
Jasika Kalra

Internship | gitHub | hfla | onesheet

Priyanka Talwar
Kathleen

LA Traffic Demand Management (TDM) calculator | gitHub | hfla | onesheet

Moji
Ebi

Lucky Parking | gitHub | hfla | onesheet

Yuting

Onboarding

Yesenia Lindner

People Depot | gitHub

Shifra Goldberg
Kathleen Franc

Tables | gitHub | hfla | onesheet

Aishwarya

VRMS | gitHub | hfla | onesheet

Jack Haeger
Rohan
Stephanie
Josh

UNASSIGNED

List of active projects as of 2023-08

311
Access the Data - working on getting a test site up with a CKAN
BallotNav - winding down
Brigade Organizer's Playbook
Civic Tech Jobs - working on the CMS, block with access to the mailchimp account, need to refresh requirements, MVP scheduled for end of feb, beginning of march
Data Science Projects
Design Systems - on hold
CoP: Engineering
Expunge-Assist
Food Oasis
Guides
HackforLA.org
HomeUniteUs
Internship project / Tech Work Experience
LA TDM
Lucky Parking
Open Community Survey - on hold
CoP: Ops
People Depot
Product Management
CoP: UI/UX
VRMS
Youth Justice Nav - on hold
Tables

luca-navarrete · 2023-07-28T20:03:44Z

This meeting is not happening next week, but the week after
Bonnie Wolfe will be hosting a meeting next Friday
Access The Data. Currently active, back on track in a couple weeks.
311 DATA. Still putting together the team, moving to a new repo.
Expunge Assist. Taking feedback to establish roadmap and vision, identifying key priorities, addressing the needs of the community partner.
VRMS. Figuring out stuff.
TDM calculator. Following up some issues, nothing too major so far.
Civic Tech Jobs. Working on requirements, having a presentation next week, will be working in building it up, completed by next year (February ideally) Had turn overs, onboarding folks. On track, solid team.
Hack for LA website. Going well, working on issues.
"Project Repo Help". Help of repositories, labels, milestones, building a model trying to measure healthy vs unhealthy repos. Currently building the model, almost done. Don't know where the repo is.
https://datastudio.withgoogle.com/ Make sure that the spread sheet is inside of the drive.
Next CoP Meeting, August 11.
Slack channel always available for any questions.

ExperimentsInHonesty · 2024-05-24T19:07:33Z

Closing, and this issue is replaced by one for 2024 Product Management CoP Weekly Agenda 2023 #372

Olivia-Chiong added documentation Improvements or additions to documentation Project Managment labels Feb 19, 2021

Olivia-Chiong self-assigned this Feb 19, 2021

ExperimentsInHonesty added the feature: agenda label Mar 26, 2021

ExperimentsInHonesty unassigned Olivia-Chiong Jun 24, 2022

ExperimentsInHonesty pinned this issue Jun 24, 2022

jamiesiu changed the title ~~Product Management CoP Weekly Agenda~~ Product Management CoP Weekly Agenda 2022 Jun 24, 2022

staceyrebekahscott mentioned this issue Jul 23, 2022

CoP Guest Speaker- Arie Meir- Head of Product, Healthcare AI at Google- Friday, July 29, 2022 #344

Closed

mxajPrice mentioned this issue Apr 20, 2023

Update the Context Chart hackforla/access-the-data#268

Closed

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Agenda for PM CoP roadmap meetings #319

Open

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CRM Usability Test (Epic Issue) hackforla/CivicTechJobs#453

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CRM Usability Test : Participant Recruitment hackforla/CivicTechJobs#455

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ExperimentsInHonesty closed this as completed May 24, 2024

Product Management CoP Weekly Agenda 2022 #131

Product Management CoP Weekly Agenda 2022 #131

Comments

Olivia-Chiong commented Feb 19, 2021 • edited by mxajPrice Loading

Overview

Agenda Quick-links

Agenda Template

Resources/Instructions

ebele-oputa commented Sep 10, 2021

staceyrebekahscott commented Jun 28, 2022 • edited by CharityLai6 Loading

Notes from Meeting on 06/24/22:

staceyrebekahscott commented Jul 1, 2022 • edited Loading

Agenda for 07/01/22:

ExperimentsInHonesty commented Jul 1, 2022

ExperimentsInHonesty commented Jul 1, 2022

ExperimentsInHonesty commented Jul 1, 2022 • edited by staceyrebekahscott Loading

BCHEN222 commented Jul 7, 2022 • edited by ExperimentsInHonesty Loading

Agenda for 07/08/22:

Note Taker

Roll Call

Agenda for this week:

Managing Guest Speaker (Stacey Scott- I'll take this, as I have already been in touch with Eric Cho)

Building a Knowledge Base:

Discussion Items:

bilkishgautham commented Jul 8, 2022

CharityLai6 commented Jul 8, 2022 • edited Loading

Notes for Meeting on 07/8/22:

Roll Call:

Remind #product-management of Cop Meeting:

Guest Speaker

Discussion of Knowledge Base potential solutions:

Ideas on how to make meetings more productive and efficient as a team:

CharityLai6 commented Jul 14, 2022 • edited by yiminng Loading

Agenda for 07/15/22:

Note Taker

Roll Call

Agenda for this week:

Managing Guest Speaker

Building a Knowledge Base:

Discussion Items:

Agenda for next week:

Rabia2219 commented Jul 15, 2022 • edited Loading

staceyrebekahscott commented Jul 22, 2022 • edited Loading

Agenda for 07/22/22

staceyrebekahscott commented Jul 29, 2022 • edited by gordonruby Loading

Agenda for 07/29/22

ExperimentsInHonesty commented Jul 29, 2022

staceyrebekahscott commented Aug 5, 2022

Agenda for 08/05/22

rossbb commented Aug 5, 2022

ExperimentsInHonesty commented Jan 6, 2023

ExperimentsInHonesty commented Jan 13, 2023 • edited Loading

ExperimentsInHonesty commented Jan 13, 2023 • edited by salimays Loading

Potential PM speakers

ExperimentsInHonesty commented Jan 27, 2023 • edited Loading

List of active projects as of 2023-01

Questions

mojimoh commented Feb 3, 2023 • edited by ExperimentsInHonesty Loading

2-3-2023 Meeting Agenda

Attendees

Topics

Discussion

How do you manage your weekly all-team meetings?

How other PMs engage with their stakeholders

How does your active designer on your team document processes?

ExperimentsInHonesty commented Feb 10, 2023 • edited by cbutcher318 Loading

Speaker Schedule

Professional Organizations

Chat GPT

CfA/Brigade Changes

ExperimentsInHonesty commented Mar 31, 2023 • edited Loading

mxajPrice commented Apr 6, 2023 • edited Loading

2023 April 7 - PM CoP Meeting

AGENDA

Topic requests / questions:

Notes:

Action Items:

mxajPrice commented Apr 7, 2023 • edited Loading

2023 April 14 - PM CoP Meeting

AGENDA

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