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Charity_Food_Bank_App_Core_Functionality.md

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Charity Food Bank App - Core Functionality

This document outlines the core functionality of the Charity Food Bank App, focusing on the MVP (Minimum Viable Product) features and their implementation.

Core Functionalities

1. Inventory Management

  • Item Tracking: Add, update, and delete inventory items (e.g., food, supplies).
  • Stock Levels: Monitor stock levels and set alerts for low inventory.
  • Categories: Organize items by categories (e.g., canned goods, perishables, hygiene products).
  • Check-In/Check-Out: Record incoming donations and outgoing distributions.
  • Reporting: Generate inventory reports (e.g., weekly, monthly summaries).

2. Volunteer Scheduling and Planning

  • Shift Management: Create and manage volunteer shifts.
  • Volunteer Profiles: Maintain a database of volunteer contact info, availability, and skills.
  • Sign-Up Portal: Allow volunteers to sign up for available shifts.
  • Notifications: Send shift reminders or alerts via email/SMS.

3. Client/Recipient Management

  • Client Records: Store basic details of individuals or families receiving aid.
  • Service Logs: Track services provided to clients over time.
  • Appointment Scheduling: Allow clients to book appointments for food pickups or services.

4. Administrative Features

  • User Roles: Admins (full access) vs. Volunteers (restricted access).
  • Reporting: Visualize key metrics (e.g., number of clients served, volunteer hours).
  • Announcements: Post updates for volunteers or clients (e.g., closures, events).

5. Donation Tracking

  • Donor Records: Track donors and donation history.
  • Financial Contributions: Optionally manage financial donations.
  • Donation Needs: Highlight priority items for donation.

6. Communication Tools

  • Email Templates: Pre-configured messages for donors, clients, and volunteers.
  • Group Messaging: Notify specific groups (e.g., volunteers, clients) about urgent updates.

Future Considerations for Multi-Tenant Support

Tenant-Specific Features

  • Data Segregation: Ensure each charity's data is securely separated.
  • Custom Branding: Allow each tenant to configure their own branding and settings.
  • Scalability: Build APIs to support external integrations and high usage.

MVP Implementation Milestones

Milestone 1: Multi-Tenant Foundation

  • User Authentication and Role Management
  • Tenant-Specific Data Segregation

Milestone 2: Inventory Management

  • CRUD Operations for Inventory Items
  • Basic Stock Level Alerts

Milestone 3: Volunteer Scheduling

  • Shift Management and Volunteer Profiles
  • Volunteer Sign-Up Portal

Milestone 4: Client/Recipient Management

  • Client Records and Service Logs
  • Basic Appointment Scheduling

Project Goal

The goal of this app is to empower local charity food banks to better manage their resources, volunteers, and clients while building a scalable platform that can eventually serve multiple organizations with one code base.