Skip to content

Latest commit

 

History

History
112 lines (78 loc) · 4.41 KB

wsc-venue-requirements.md

File metadata and controls

112 lines (78 loc) · 4.41 KB
Raw

Write/Speak/Code Event Venue Needs

We are looking for a 2018 Conference venue!

We are currently looking for a venue for our 4 day 2018 conference in the New York area in August/late summer 2018. Email [email protected] if you have leads or intros!

About Write/Speak/Code

Write/Speak/Code is increasing the visibility and leadership of women and non-binary coders through thought leadership, conference speaking, open source contributions, career development and personal growth. We offer conference and events as well as local meetups in New York, Chicago, and San Franscisco.

Our annual conference is focused on tangible skills and community support. Attendees of the Foundations track will write a blog post, give a talk, and contribute to open source. Attendees of the Explorations track will explore new code, leadership, and self-care skills in action oriented talks and workshops. 2017 workshops included creating a technical zine and building an outline to gove a workshop.

*In 2016, we added an Alumna track focused on Leadership and Self-Care with focused time and mentorship on a personal project. This has been transformed into the Explorations track.

In 2016, we introduced a 4th day: Self-Care & Career Day, focused on topics such as: balancing career and motherhood, salary negotiation, posture and physical health, and emotional labor.

Write/Speak/Code is a 501c3 non-profit organization registered in the state of IL. We are deeply committment to inclusion. We offer childcare and accessibility services at all our half-day+ events and are committed to having at least 50% people of color and 25% LGBTQIA speakers.

Conference

  • 150-200 people, including attendees, organizers, volunteers, speakers, and mentors
  • 4 days, preferably Wed, Thurs, Fri, & Sat (3/4pm end on Sat)
  • Main room all 4 days
  • Second track room first 3 days
  • Day 1: Main room needs most flexibility to move around (get into groups) within the same room
  • Day 2: Need additional break out rooms
  • Day 3: wifi and outlets most important
  • Day 4: brunch/luncheon with talks
  • Cost: low or no cost
  • Accessible from airports, public transit and commuter trains/Amtrak
  • Nearby hotels (within walking distance)
  • More details below!

Benefits to you!

  • Listed on website as "Event Host"
  • Logo on website, signs, slides, and emails
  • Multiple mentions in social media
  • Discount on tickets for students, faculty, and staff
  • Increase the visibility and leadership of women coders!

General

Main room

  • Room with moveable tables preferred; lecture room ok
  • Outlets
  • AV
  • Conference: holds up to 150 people
  • Workshops: up to 50 people

Break-out rooms

  • 5 to 30 people
  • Outlets
  • AV
  • Conference: 5+
  • Workshop: 3
  • ADA accessible distance from main room (elevators, short walk, etc - can be on different floor)

AV

  • screen/projector
  • hook up for laptops
  • microphone

Wifi

  • able to handle connections from number of attendees x 3
  • IT support available

Children

We offer childcare at our longer events. Usually there are 0-4 children present on any given day.

  • Area for supervised play area; on same floor as main room preferred
  • Children allowed on premises

Nursing/Pumping Room

We want to ensure our events are accessible to women who are still breast feeding.

  • Private room
  • Door with lock
  • Opaque door (not glass)
  • comfortable chair
  • outlet

Quiet/Prayer room

We want to ensure introverted guests have a quiet space. Additionally, a prayer area if the event falls during a religious holiday (i.e. Ramadan)

Food

  • Area for drinks near main room
  • Area for snacks near main room
  • Area for breakfast and lunch
  • Multiple vegan and gluten-free food options with approved caterers