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<strong>Bylaws - Codemugg Inc</strong>
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<div>
<span style="font-size: 1.2rem"
>Article I Name and Purpose</span
>
</div>
<div>
Section 1.01. Name. The name of this organization shall be
Codemugg.
</div>
<div>
Section 1.02. Purpose. The organization is organized to help
improve and promote online education in the field of technology
and sciences.
</div>
<div>Article II Executive Board</div>
<div>
Section 2.01. Membership. The Executive Board shall consist of
the elected officers of the organization.
</div>
<div>
Section 2.02. Authority. The affairs, activities, and operations
of the organization shall be managed by the Executive Board. The
Executive Board shall transact necessary business during the
intervals between the meetings of the membership and such other
business as may be referred to it by the membership or these
bylaws. It may create Standing and Special Committees, approve
the plans and work of standing and special committees, prepare
and submit a budget to the membership for approval, and, in
general, conduct the business and activities of the
organization.
</div>
<div>
Section 2.03. Meetings. The Executive Board shall meet at least
once a year to conduct the affairs of the organization.
</div>
<div>
Section 2.04. Quorum. A quorum of the Executive Board for the
conduct of business shall consist of at least three (3) officers
in attendance.
</div>
<div>
Section 2.05. Action Without a Meeting. Any action required or
permitted to be taken at a meeting of the Board of Directors
(including amendment of these bylaws) or of any committee may be
taken without a meeting if all the members of the Board or
committee consent in writing to taking the action without a
meeting and to approving the specific action. Such consents
shall have the same force and effect as a unanimous vote of the
Board or of the committee as the case may be.
</div>
<div>
Section 2.06. Participation in Meeting by Video or Audio
Conference Call. Members of the Executive Board may participate
in a meeting through the use of video or audio
software/applications or similar communications equipment, so
long as members participating in such meeting can hear one
another.
</div>
<div>
Section 2.07. Reimbursement. Executive Board members shall serve
without compensation with the exception that expenses incurred
in the furtherance of the organization’s business are allowed to
be reimbursed with documentation in accordance with the
organization’s financial policies, and prior approval.
</div>
<div>Article III Officers and Their Elections</div>
<div>
Section 3.01. Officers. The officers of this organization shall
include one President, one or more Vice Presidents, a Secretary,
a Treasurer, and such additional officer(s) as may be elected or
appointed by the Executive Board from time to time.
</div>
<div>
Section 3.02. Election. The board shall elect its own successors
at its annual meeting or any other meeting.
</div>
<div>
Section 3.03. Term. Officers shall serve a one-year term.
Officers may be elected for up to two consecutive terms in the
same office.
</div>
<div>
Section 3.04. Vacancies. A vacancy occurring in any office shall
be filled for the unexpired term by a person elected by a
majority vote of the remaining members of the Executive
Board.
</div>
<div>Article IV Duties of Officers</div>
<div>
Section 4.01. President. The President shall be the principal
executive officer of the organization and, subject to the
control of the Executive Board shall in general supervise and
control all of the activities of the organization. The President
shall be a member of the Executive Board and, when present,
shall preside at all meetings of the Executive Board and all
meetings of the membership. The President shall vote only in the
case of a tie in a vote of the Executive Board or the
membership. The President shall select and appoint the
chairpersons of all Standing and Special Committees and shall be
an ex-officio member of all committees of the organization.
</div>
<div>
Section 4.02. Vice-President(s). The Vice-President shall be a
member of the Executive Board and, in the absence of the
President, shall perform the duties of the President. The
Vice-President shall perform such other duties as are assigned
by the President of the Executive Board.
</div>
<div>
Section 4.03. Secretary. The Secretary shall be a member of the
Executive Board. The Secretary shall keep the minutes of the
proceedings of the membership and the Executive Board, shall see
that all notices are duly given in accordance with these Bylaws,
shall be responsible for the publishing of meeting minutes,
shall manage and keep an accurate tally of the volunteer records
and, in general, perform all duties incident to the office of
Secretary and such other duties as may be assigned by the
President of the Executive Board.
</div>
<div>
Section 4.04. Treasurer. The Treasurer shall be a member of the
Executive Board. The Treasurer is the authorized custodian to
have oversight of all funds of the organization in accordance
with the organization’s financial policies. The Treasurer will
organize, document, and record all financial activities. The
Treasurer will be diligent and conscientious in ensuring all
funds are received and spent in accordance with the
organization’s tax-exempt purpose, bylaws, and budget. The
financial records belong to the organization and must be
available to the other officers and members upon request.
</div>
<div>The Treasurer shall:</div>
<div>
• Prepare an annual budget for review and approval by the
Executive Board.
</div>
<div>
• Ensure that numbered receipts are provided for cash received
by the organization.
</div>
<div>
• Ensure that all funds are timely deposited in the
organization’s authorized bank account(s).
</div>
<div>
• Ensure that payments and disbursements are authorized by the
approved budget or an amendment to the budget.
</div>
<div>
• Present a written financial report (including income and
expenditures and comparing budgeted amounts to actual
year-to-date amounts), at each meeting of the Executive Board
and at other times as requested by the Executive Board.
</div>
<div>
• See that an annual financial review or audit, as appropriate
based on budget size, is conducted and presented to the
Executive Board, and other stakeholders.
</div>
<div>Article V Finances</div>
<div>
Section 5.01. Budget. The Executive Board shall prepare and
approve an annual budget. This budget shall be used to guide the
activities of the organization during the year, including
serving as approval for anticipated expenditures. Any
substantial deviation from the budget must be approved in
advance by the Executive Board.
</div>
<div>
Section 5.02. Obligations. The Executive Board may authorize any
officer or officers to enter into contracts or agreements for
the purchase of materials or services on behalf of the
organization.
</div>
<div>
Section 5.03. Loans. No loans shall be made by the organization
to its officers.
</div>
<div>
Section 5.04. Checks. All checks, drafts, or other orders for
the payment of money on behalf of the organization shall be
signed by the Treasurer or by any other person as authorized in
writing by the Executive Board, except that checks of $250 or
more must have the signature of at least two officers, such as
the Treasurer and the President. Checks shall bear notice of
this requirement above the signature line as follows, "Two
signatures required for checks in the amount of $250 or more."
</div>
<div>
Section 5.05. Banking. The Treasurer shall ensure that all funds
of the organization are timely deposited to the credit of the
organization in such banks or other depositories as determined
by the Executive Board. All deposits and disbursements shall be
documented by a receipt, an invoice, or other written
documentation. Sequentially numbered receipts shall be provided,
with a copy kept, whenever cash is turned over or collected. All
deposits and/or disbursements shall be made as soon as
practicable upon receipt of the funds, normally daily,
immediately after received and counted. If debit or credit cards
are established in the name of the organization, a policy
approved by the Executive Board shall be developed and used that
includes a list of the authorized users, daily/monthly/annual
spending limits, and review and oversight provisions. No
personal charging on the card by the authorized users shall be
allowed.
</div>
<div>
Section 5.06. Financial Controls. The organization shall adopt
appropriate financial controls to ensure the integrity of its
funds. Specifically, without limitation, the organization shall
maintain separation of financial controls so that, minimally:
</div>
<div>
• All expenses must be approved by the Executive Board by way of
approval of an annual budget, or amendments thereto, or be
approved by separate resolution of the Executive Board;
</div>
<div>
• Checks exceeding $250 must be endorsed by at least two
officers authorized by resolution of the Executive Board, and
checks of the Organization shall include above the signature
line a notice to this requirement;
</div>
<div>
• An officer or other person without check signing authority
designated by the Executive Board shall review and reconcile all
bank statements on a monthly basis; and,
</div>
<div>
• A committee of at least two (2) persons without check signing
authority shall annually audit all corporate finances, or hire
and supervise an outside accountant or auditing firm to conduct
a review of corporate financial records.
</div>
<div>
Section 5.07. Financial Report. The Treasurer shall present a
financial report at each Executive Board meeting of the
organization and prepare a final report at the close of the year
in accordance with the organization’s financial policies. The
Executive Board shall have the report and the accounts examined
annually. If the organization grosses less than $100,000 per
year, the financial practices and accounts may be reviewed by an
internal audit committee. The audit committee shall consist of
two or more Board or voting members of the organization who are
not involved in the routine handling of the organization’s
finances, including not having signature authority on bank
accounts or approval authority over disbursements. If the
organization grosses over $100,000 in receipts, an external
professional, such as a certified public accountant (CPA), shall
be hired by the audit committee to perform a financial review or
compilation. A full audit shall be conducted by an external CPA
when annual gross receipts equal or exceed $250,000.
</div>
<div>
Section 5.08. Fiscal Year. The fiscal year of the organization
shall be from January 1 to December 31 but may be changed by
resolution of the Executive Board.
</div>
<div>
Section 5.09. Financial Record Retention. All records of the
organization shall be maintained and destroyed in accordance
with the law, and standard record retention guidelines.
Financial records shall be maintained as follows:
</div>
<div>RECORD HOW TO STORE PERIOD OF TIME</div>
<div>
Year-end Treasurer’s financial report/statement, annual Internal
Financial Review Reports, IRS Form 990s Store incorporate record
book, binder, and/or cloud-based software. At least seven (7)
years
</div>
<div>Consider keeping permanently.</div>
<div>
Bank statements, canceled checks, check registers, invoices,
receipts, cash tally sheets, investment statements, and related
documents Compile and file records on a yearly basis. Store in a
binder or cloud-based software. Seven (7) Years
</div>
<div>Store w/financial records.</div>
<div>Destroy after seven years.</div>
<div>
Treasurer’s reports (monthly) Compile and file records on yearly
basis. Store in a binder or cloud-based software. Three (3)
Years
</div>
<div>Store w/ financial records.</div>
<div>Destroy after three years.</div>
<div>ARTICLE VI Conflicts of Interest</div>
<div>
Section 6.01. Existence of Conflict, Disclosure. Directors,
officers, employees, and contractors of the Organization should
refrain from any actions or activities that impair, or appear to
impair, their objectivity in the performance of their duties on
behalf of the Organization. A conflict of interest may exist
when the direct, personal, financial, or other interest(s) of
any director, officer, staff member, or contractor competes or
appears to compete with the interests of the Organization. If
any such conflict of interest arises the interested person shall
call it to the attention of the Board of Directors for
resolution. If the conflict relates to a matter requiring board
action, such person shall not vote on the matter. When there is
a doubt as to whether any conflict of interest exists, the
matter shall be resolved by a vote of the Board of Directors,
excluding the person who is the subject of the possible
conflict.
</div>
<div>
Section 6.02. Nonparticipation in Vote. The person having a
conflict shall not participate in the final deliberation or
decision regarding the matter under consideration and shall
retire from the room in which the Board is meeting.
</div>
<div>
However, the person may be permitted to provide the Board with
any and all relevant information.
</div>
<div>
Section 6.03. Minutes of Meeting. The minutes of the meeting of
the Board shall reflect that the conflict was disclosed and the
interested person was not present during the final discussion or
vote and did not vote on the matter.
</div>
<div>
Section 6.04. Annual Review. A copy of this conflict of interest
statement shall be furnished to each director or officer,
employee, and/or contractor who is presently serving the
Organization, or who hereafter becomes associated with the
Organization. This policy shall be reviewed annually for
information and guidance of directors and officers, staff
members and contractors, and new officers and directors, staff
members and contractors shall be advised of the policy upon
undertaking the duties of their offices.
</div>
<div>ARTICLE VII Indemnification</div>
<div>
Every member of the Executive Board, officer or employee of the
Organization may be indemnified by the Organization against all
expenses and liabilities, including counsel fees, reasonably
incurred or imposed upon such members of the Board, officer or
employee in connection with any threatened, pending, or
completed action, suit or proceeding to which she/he may become
involved by reason of her/his being or having been a member of
the Board, officer, or employee of the Organization, or any
settlement thereof unless adjudged therein to be liable for
negligence or misconduct in the performance of her/his duties.
Provided, however, that in the event of a settlement the
indemnification herein shall apply only when the Board approves
such settlement and reimbursement as being in the best interest
of the Organization. The foregoing right of indemnification
shall be in addition and not exclusive of all other rights to
which such member of the Board, officer, or employee is
entitled.
</div>
<div>ARTICLE VIII Amendments</div>
<div>
These Bylaws may be amended at any regular or special meeting of
the membership by a majority vote of the members present,
provided that at least thirty (30) days’ notice of the proposed
amendments has been made to the membership, or alternatively the
membership waives the required notice.
</div>
<div><br /></div>
<div><br /></div>
</h4>
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